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Faith AtienoTransaction Coordinator & Real Estate Virtual Assistant

Works remotely

A smooth closing isn't luck — it's process.

Certified Remote Transaction Coordinator & Real Estate Virtual Assistant for Global Markets.

I support international real estate agents across global jurisdictions, including the USA, Singapore, and Egypt. I handle transaction coordination, CRM and lead management — keeping documents organized, deadlines protected, and your pipeline up to date — so your next closing feels simple.

See My Work SamplesContact Me
Faith Atieno, Real Estate Virtual Assistant
Real Estate Virtual AssistantReal Estate Transaction Coordinator

Where I've Worked

Global Reach: International Transaction Coordination

United StatesEgyptSingapore
  • United States
  • Singapore
  • Egypt

About

About Me

I'm a certified remote Transaction Coordinator for listing and buyer-side files, supporting international agents who work across borders. I adapt to each market's regulatory framework and keep contract-to-close logistics moving seamlessly across jurisdictions and conflicting time zones.

I work completely digitally on an agile, per-file basis, plugging directly into an agent's workflow the moment a contract is signed to map out milestones, organize documentation, and proactively keep every stakeholder aligned until funding day.

Where I've worked: United States · Singapore · Egypt

How I help

  • Contract-to-close tracking, so no deadline or document is missed
  • CRM and lead management, including automated lead follow-up, so your contacts and pipeline stay clean and current
  • Clear written updates, so you always know where a deal stands
  • Only what needs your decision is escalated to you
  • Certified Transaction Coordinator (VPM Solutions)
  • HubSpot Sales Hub certified
  • 2+ years of virtual assistant experience

Client Value

Why Clients Work With Me

Meticulous Deadline Protection

I guard critical dates like a hawk, making sure earnest money, disclosures, and contingency removals are never missed.

Cross-Border Adaptability

Proven experience managing compliance across 3 distinct international real estate markets (USA, Singapore, and Egypt) without getting tripped up by time zones or regional rules.

Elite Tool Mastery

I am well-versed in 13 industry-essential platforms, allowing me to step into any agent's existing tech ecosystem instantly without a learning curve.

Frictionless Communication

I act as a calm, dependable central point of contact for buyers, sellers, agents, escrow, and title teams so nothing slips through the cracks.

Services

Services

Transaction Coordination: Listing and Buyer Side

I keep real estate deals organized from contract to close: documents, deadlines, and updates to agents, clients, title, and lenders, so your agent doesn't have to chase anyone.

Listing side

  • File setup
  • Disclosures
  • MLS prep
  • Showings
  • Contingency tracking
  • Closing
  • The final file

Buyer side

  • Earnest money
  • Inspection
  • Appraisal
  • Loan deadlines
  • Final walkthrough
  • Closing

CRM & Lead Management

Rebuild lead tagging, pipeline stages, and follow-up sequences — including automated lead follow-up — and clean up duplicate and outdated records so outreach uses accurate data.

Calendar & Inbox Management

Schedule showings and appointments with no conflicts or missed meetings.

Property Listing Management

Create and update listings, pricing, availability, and descriptions.

Process

How I Support a Transaction

  1. 01

    File setup

    I open the transaction file, create a dedicated folder, and organize disclosures.

  2. 02

    Listing prep

    I prepare the listing, coordinate MLS details, and take it live.

  3. 03

    Offer to contract

    When an offer comes in, I start the contract process and send a welcome email to everyone involved.

  4. 04

    Critical dates

    I build a critical dates memo with live status tracking so every deadline is visible.

  5. 05

    Third-party coordination

    I follow up on signed documents, inspection, appraisal, and title work.

  6. 06

    Clear updates

    You get short written updates, and I only escalate what needs your decision.

  7. 07

    Closing and final file

    I confirm every milestone is complete and deliver an organized final file.

Who I Help

Who I Help

Real estate agents and investors, from listing and buyer's agents to solo agents, small teams, and international clients, who need reliable CRM and lead management support and transaction coordination, so leads stay warm and every deal stays on schedule.

Contact Me

My Results

My Results

150+

duplicate and outdated contact records cleaned and corrected — over 1 year, for different clients

10-15

showings and appointments scheduled weekly with no conflicts — over 1 year, for solo agents

Listing to close

Four transactions managed from listing to a successful closing — in the USA, Egypt, and Singapore

My Work Samples

See how I work

See how I work.

Sample: Transaction Coordination Checklist

A sample of the checklist I use to keep every closing on schedule, from contract to funding.

Transaction coordination checklist spreadsheet with phases, milestones, live status, due dates and notes

Critical Dates Memo

Clients miss deadlines when they don’t know what’s due.

What I did: built a memo with live status tracking and a welcome email.

So everyone knows what’s next, with no surprises before closing.

Deal to Close in DotLoop

A walkthrough of how I manage a deal from contract to closing in DotLoop — documents collected, tasks assigned, and deadlines tracked in one place, so every step stays visible and nothing slips before closing.

Contact Me

Skills & Tools

Skills & Tools

Skills

  • Transaction Coordination
  • Contract-to-Close Management
  • Document Management
  • Deadline Tracking
  • CRM Administration
  • Lead Management
  • Pipeline Management
  • Email & Calendar Management

Tools

CRM & Transactions

  • HubSpot
  • Follow Up Boss
  • kvCORE
  • Dotloop
  • SkySlope
  • Zipforms
  • DocuSign

Listings

  • Zillow

Scheduling & Design

  • Google Calendar
  • Calendly
  • Canva

Automation & Communication

  • Zapier
  • Slack

Certifications

Certifications

Certificate

Transaction Coordinator Certificate

VPM Solutions

Certificate

HubSpot Sales Hub Software

HubSpot Academy

Actual certificates

Client Feedback

Client Feedback & Case Study

Case Study · United States

Listing to Closing for a US Real Estate Agent

“Thanks Faith for making this easy on my side. Faith, I am impressed on how you worked diligently without supervision. You were keen and delivered what is nice.”
Real Estate Agent at Keller Williams Realty (USA), Transaction Coordination Client

The Situation

A US real estate agent needed support managing a property from listing through closing, keeping every document and deadline organized.

What I Did

  • Opened the transaction file between the seller and agent and organized the disclosures
  • Created a dedicated folder to keep all transaction documents in one place
  • Prepared the listing and took the property live on the market
  • Started the contract process once an offer came in
  • Coordinated the signed documents, inspection, appraisal and title work

The Result

The transaction moved smoothly through every stage and closed successfully.

Case Study · Egypt

Listing-to-Close Workflow (Egypt)

“Thank you Faith, I don't know what I would have done without your services.”
Real Estate Agent at Egypt Best Properties, New Cairo, Transaction Coordination Client

The Situation

A real estate client needed remote support organizing and tracking a listing file through to a successful closing in the Egyptian market.

What I Did

  • Opened the primary transaction folder, compiled and audited required listing and selling-side disclosures, tracked key contract milestones, and coordinated the closing paperwork completely remotely.

The Result

The transaction moved smoothly through every stage, eliminating administrative bottlenecks for the agent.

Case Study · Singapore

Buy-Side Document Compliance (Singapore)

“You have done a great job, wish to work with you in the coming listings. Thank you for making it simple for me.”
Real Estate Agent at PropNex Realty (Singapore), Transaction Coordination Client

The Situation

An international client required remote transaction tracking for a buy-side real estate file, requiring strict milestone management across conflicting time zones.

What I Did

  • Reviewed contract terms, set up a digital tracking pipeline, managed buyer-side document compliance, and kept lines of communication crystal clear between all parties.

The Result

Closed the transaction seamlessly on schedule while making a complex international process feel simple and stress-free for the client.

FAQ

Frequently Asked Questions

Contact

Let's work together

Whether you need closings tracked or a tighter, well-organized pipeline, I'd love to help.

Time zone: East Africa Time (UTC+3) | Typically replies within 24 hours.

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